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Frequently Asked Questions

We know how difficult it can be planning a Wedding. We’ve pulled together some of the questions we often get asked, or things we think you might like to know, even if you haven’t thought of them yet.

F.A.Q.s about the Venue

Are there Terms & Conditions for booking a Wedding at Vallum Farm?

Full details of the booking Terms & Conditions can be found by clicking here. Don’t worry, our wedding coordinator will go through all of these with you when you come see us.

Which entrance should our guests use?

Guests should enter through the main entrance that is directly off the Military Road. There are signposts at the entrance for Vallum.

Can we provide a coach for our guests to be dropped off and picked up?

Yes! A lot of people like to have a bus to bring everyone to the wedding and then another one on the night to pick everyone up.

Can guests park at Vallum?

Yes, they can park in the separate car park and also in the field next to the marquee if more space is needed. Guests may also leave cars overnight but do so at their own risk.

Guests should collect cars by 11:30am the next day or, if you are hosting a gathering on the day your wedding, the day after that is absolutely fine.

Do we have exclusive use of the site?

Vallum Farm is a working farm and there are other businesses operating on site. You have exclusive use of the wedding venue, lawn and deck.

What is included in the Venue Hire price?

Included in the venue hire are 6’ round tables, rustic cream Chiavari chairs, white table linen and napkins, crockery, cutlery, glassware, our garden games, fire pit with logs for the evening, bales, barrels, outdoor sofas, table for gifts, wooden dance floor.

Can we hold our Ceremony at Vallum?

Yes! We have a license to hold ceremonies on site and as our marquee is built within a permanent structure you can get married in the marquee overlooking the country views. If you would like to confirm Vallum as your wedding venue with a deposit, please ensure that you speak to the registrar first to make sure the date and time that you would like is available and then let us know. To hold your ceremony on site we charge £250.00.

What is the capacity for the marquee?

The marquee can seat up to 160 guests but can hold more for the evening party. And works well with 40 – 160 guests. If you would like a bigger wedding we can quote for further tipis.

Can we have long tables?

Yes no problem, our long tables are extra width and seat up to 8 guests.

Can we have confetti?

As long as you have eg dried flower petals or hole punched leaves or some other completely natural confetti this is fine. Plastic and coloured confetti is not good for the environment, we don’t even use plastic straws here. Have you thought about bubbles? They make for great photos!

What garden games do you have?

We have giant connect 4, quoits, giant jenga and skittles. You are also welcome to bring you own.

What are the toilet facilities?

We have amazing loos!

Will the marquee be warm/cool enough?

The marquee sits within our old Straw Barn so it is sheltered and shaded – the 3 sets of glass doors can be opened if it gets warm. The marquee is also double lined, so it keeps the warmth in the evening (with all those bodies dancing!) We have marquee heaters too if needed.

Is there anywhere to get some photos on the day?

Yes, we have a lake just down the track, which is lovely to capture some photos of your wedding party by the water, you might even see the swans! If the weather isn’t great, don’t let that stop you, you could bring your wellies and get some country welly shots for your wedding album!

Do you have any decorations that we can use?

Yes, we have lots of bunting which you are welcome to use (for free), it is all mixed pastel colours. The marquee is filled with festoon lights, so when the big lights go off the room is filled with lots of pretty lights for the evening.

Are there heaters outside if it is cold?

There aren’t heaters but there will be a fire pit with logs for the evening, which is great to sit around on the bales of hay that are covered with hessian and have a drink!

How many people can fit around a table?

Our 6’ round tables can fit between 8 to 12 guests on each one.

Do you have a cloakroom we can use?

Yes, we have an area where coats and wraps can be hung for the evening.

Do you have a sound system for the speeches or background music?

Yes – we have a cordless microphone with built in sound system.

We can also play your music during the meal – just bring your iPod along and we can connect it for you.

Is there enough electricity for extra things?

Yes – there is plenty! Any doubts, get in touch.

Do we need ‘Marquee Cover’ included in our Wedding insurance?

No. We own the marquee – and so it is covered for fire damage under our insurance.

Naturally if there was severe damage and we could no longer host your wedding, we would refund all the money you have paid us.

Your own wedding insurance might cover the money you had paid to other suppliers (ie, florist, photographer, band etc).

Is there a children’s play area?

Yes, in the play paddock near the wedding lawn we have a children’s play area, which is open to other customers, but children are welcome to play. Adult supervision is needed.

Can we use Fireworks or Sky Lanterns?

Unfortunately not – with livestock close by, fireworks sends them into a mad rush, and sky lanterns can cause all sorts of problems.

Have you thought about low-level silent fireworks, like Catherine Wheels?

What are the bar and music end times?

We have a license to play music until 11pm, and to serve at the bar until 11:00pm.

Can we decorate the marquee ourselves?

Yes, you are welcome to come the day before between 12pm and 4pm and drop any drinks or decorations off that you may have. If you would like to put bits out yourselves we are happy for you to do so.

How do I confirm/how does it work?

We will put together your Wedding Notes for you with your wedding details and food, drink choices etc.. And send them to you. If you are happy with everything and would like to go ahead, we ask for £1,500.00 to secure the date.

16 weeks before your Big Day we ask for 50% of the remaining estimated total.

8 weeks before your Big Day we will have our ‘3-month to go meeting’ where we will finalise details and then 6 weeks before your Big Day the final balance is due.

What is the 3-month to go meeting?

In this meeting we will go through the running order and times for the day, final numbers, final menu choices, any dietary requirements and any other details that you wish to go through.

When do guests have to vacate the premises?

All guests should vacate the premises by 11.45pm at the latest, unless you have asked us for a later license.

F.A.Q.s about the Food

Can you provide something that isn’t mentioned in your brochure?

Yes, if you have something in mind that you can’t see in our brochure as a menu choice, just ask! We are flexible and can cost it up for you if you wish. We can also cater to any intolerances or allergies that your guests may have!

Can we taste the menu?

We designed our prices to be as competitive as possible, so we did not build in a free tasting.

If you are particularly keen, this can be arranged.

The tasting itself is for 4 people, and then we add the equivalent of 8 people onto the food charge for the wedding day to cover the cost of the tasting (the cost per person of making 4 meals is much higher than the cost per person when making 100 meals). If you would like more people to join the tasting, they are charged at the normal per head rate.

In the notes, what is the difference between a ‘Baby’ and a ‘Child’?

In your 3 month to go meeting we will finalise your menu choices and take your projected final numbers from you. You then have up until 2 months before your wedding to make any changes to your numbers. After this time your numbers may not decrease but we may be able to increase them.

In the notes, what is the difference between a ‘Baby’ and a ‘Child’?

Normally a baby will receive a high chair and have food from their parents – and are not charged for.

A child (under 10) will receive a normal chair, and a child sized portion – charged at half the normal price.

Do you cater for our suppliers?

Yes! You can either pay for them to enjoy your wedding breakfast menu choice or we can arrange a plate of sandwiches, cakes, tea & coffee for £10/head. Just let us know if you would like us to cater for your band/DJ/photographer.

Can we have a chocolate fountain?

Unfortunately we can’t allow chocolate fountains in the marquee because of the carpet and lining.

Do you allow outside catering?

We don’t allow outside caterers to come in and use our kitchens but if there is something you would like to have on your wedding day that you don’t see in our brochure, please just ask!

F.A.Q.s about the Drinks

Can we have tea and coffee after the meal?

We can either serve everyone tea and coffee to the tables at £2.50pp Or have a Tea & Coffee station for half an hour after the meal at £2.00pp

How does your corkage work? (And what about the evening?)

So that you know exactly how much you are spending, we charge corkage per person, rather than per bottle. The number of bottles you get through is not counted – the corkage is paid for that ‘service’ (ie, arrival, table, toast)

Once that service section is finished, any remaining bottles you have provided will be stored for you to collect following your wedding.

Can we use any left over drink that we have provided for the daytime, on the evening?

No, once your arrival drinks have finished, any left over drinks will be stored ready for you to collect the following day. The same applies to any toasting drinks and table drinks so any bottles of wine, champagne and Prosecco will come off the tables after the wedding breakfast and speeches have finished. No drinks that you have provided for the daytime can be served after this. The bar will then continue serving for the rest of the day.

What can we provide for drinks if we are paying corkage?

You could provide Wine, Prosecco, Champagne or Pimms with lemonade and fruit such as mint, cucumber and strawberries. If you would like to provide bottles of beer for the arrival drinks you may do this for this part of the day too. We also have a range of local ales from Wylam & Allendale Breweries including our very own Vallum Pale Ale from Allendale Brewery, if you would like to provide a great local ale at your wedding, just ask! We can’t allow kegs of beer or bottled spirits within the corkage prices.

You can also bring a non-alcoholic choice of drink for any non-drinkers or children, such as fruit juice or fruity sparkling water for example.

How does the bar work?

We have a fully stocked bar that will be open all day.

The bar shuts at 11pm in accordance with our late license. There will be soft drinks, spirits, local ales and other beers available also.